The simple answer is that it depends. Another is that it could cost anything in the range of zero and £10,000 every year, but that doesn’t help you. That is the reason want to write about the cost of  EPOS – as we get that question each and every day.

Roughly, if you want to get a good, lasting system that can give you the ability to ring sales, have access to elementary analytics and process card payments, you can spend:

• Good EPOS solutions range from between £500 & £2,000 depending on how advanced they need to be. But beware of recurring costs…
• For the hardware It will be in the range of £600 to £900 + vat
• It can be between 1.5% and 1% of your card revenue to cover for software/support and payment processor for accepting online payments

Don’t quote me on this! The above is just to cut to chase and offer you a high-level quick response. Now let me explain in more detail.

To have a running POS system, you need to have 3 things: EPOS Software, hardware and a payment processor to accept online payments.

Epos Software

Certain software’s can be used for free and downloaded directly from the App Store on an iPad, by and large with limited functionality/reliability/support. Note that Everything EPOS offers two different EPOS Software solutions: ICR Touch and myEPOS. Costing is generally bespoke, depending on a company’s required features, usage, add-ons and hardware. But a general cost of a standard software bundle including hardware would be around £700 + VAT.

Other than this, you can get budget plan for a paying iPad POS system, based on the number of screens, access to feature, level of support and so on. Some advanced, specialised systems can start from £100.

Epos Hardware

You can get a bundle iPad – Receipt Printer – Cash Drawer and Stand. If you choose a bluetooth printer, a scanner or an expensive iPad, you can be charged more. Analyse with options. You can add an extra £200 to £300 per additional printer if you need more.

Using an mPop when possible can be a good way to reduce costs, especially if you go with an integrated scanner.

Payment Processing

That’s the tough one! We recommend the right solution based on your specific needs. PaymentSense, Square, SumUp, Global Payment, WorldPay, PayPal… they might seem all the same to you but not exactly!

We can separate 2 types of payment processors: the Payment Facilitators and the Traditional payment processors.

Payment Facilitators offer no contract, cheap but elegant and automated card readers and integrations with epos software which are costly. It’s easy to sign up and activate your account and start taking payment.

On the other hand, traditional payment providers are cheaper. They can trigger important savings on bigger volumes merchants. Fees are rarely charged and transparently. They offer the merchant to sign up for 2 to 4 years of contract after a relatively tedious on-boarding process. The traditional terminals are Verifone or Ingenico which are bulkier but also in 2017 still “feel” more safe / robust to many customers.

So, which one you should choose? Let’s answer from the rational perspective of someone trying to save costs.

If you are planning to pay minimum for a month, you should go for minimum upfront cost and commitment and go with a New Processor. On the other side, if you are a well-established business, or if your operation requires a bulkier machine, you should go with a Traditional Processor.

If you go with a Payment Facilitator you need to pay around 1.5%, or £150/month, apart from your hardware investment. You’ll have a one-stop-shop provider and be free to upgrade / change provider at any point.

If you go with a traditional processor, you will pay on average 0.75%* or £75/month, apart from your hardware investment, but you will also need to get a POS Software and a machine cost but with a 2-to-4-year contracts and fixed rates.